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CONSTITUTION
Constitution of Minority Association of Pre-Health Students
Article I-General
Section 1: The official name of the student organization will be Minority Association of Pre-Health Students (MAPS).
Section 2: MAPS will operate as a non-profit organization.
Section 3: MAPS will abide by the applicable rules and policies of the University of Missouri.
Section 4: MAPS exist for the following purposes:
• Provide pre-health resources regarding admissions and academic advising.
• Promote an increase of minority undergraduate students pursuing careers in the pre-health profession.
• Help minority undergraduate students explore the pre-health profession through interaction with health professionals, graduate institutions, and the community.
• Coordinate events to help minority pre-health students explore the health profession.
• Increase awareness about health disparities and health issues around the world.
• Serve the University of Missouri and local community.
Article II-Membership
Section 1: Only members of MAPS will have voting rights.
Section 2: Membership for MAPS is open to students, alumni, faculty, and staff of the University of Missouri. Membership is open to all students without regard to race, religion, color, sex, national origin, disability, age, veteran status, creed, marital status, public assistance status, or sexual orientation.
Section 3: In order to become a member of MAPS, one must fill out and submit an application form.
Requirements for maintaining membership:
• Minimum of 3 meetings each semester for a total minimum of 6meeting for the academic year.
• Attend at least one volunteer event and one pre-health event each semester.
• Help plan at least one event/activity for an academic school year.
• Annual dues are required of all members
Article III-Impeachment
Section 1: An officer may be impeached for the following reasons:
• Incompetence
• Failure to fulfill requirements of office
• Frequently absent from executive board meetings and general body meetings
Section 2: Any active member may call for the impeachment of an officer if substantial evidence is presented.
Section 3: Two-third of the general body must vote on the impeachment of an officer.
Section 4: A quorum of active members must be established to deliberate on these accusations.
Section 5: The impeached officer will be given an opportunity to defend him/herself to the general body.
Article IV- Officers and Elections
Section 1: The core officers of this organization shall consist of President, Vice-President, Secretary and Treasurer.
Section 2: All officers must be currently enrolled students at the University of Missouri and registered for at least six credits. Section 3: Any University student that has been a MAPS member and fulfilled the minimum requirement according to Article II, Section 3 for one academic year may become a core officer.
Elections:
• A candidate may nominate him/herself or may be nominated by other members.
• A member has the right to refuse a nomination.
• Voting will be tallied with confidential ballots that follow a point system; Member votes shall count as two point while executive votes count as two.
• Elections shall be held annually in March of the academic school year and officers will serve for a one year term.
• If a core officer position becomes vacant, a special election meeting will be held to fill the position.
Section 4: Each core officers’ duties are as follows:
General Duties of Core Officers:
• Attend executive board meetings
• Document and record all activities
• Contribute to the year end report
• Be responsible for the administration and supervision of the organization
• Create committees to assist each core officer in fulfilling duties for this
organization.
• Induct elected members and facilitate transition
President:
• Shall be the prime spokesperson of MAPS
• Shall lead/regulate meetings and discussions
• Shall assist officers of the executive board
• Shall actively communicate with SNMA and the Students Activities Office (SAO)
• Shall communicate effectively with all members
• Shall network with other organizations
• Shall attend majority of events
• Shall communicate effectively with University faculty
• Shall set and organize agenda for meetings
Vice President:
• Shall resume the duties of the President if he/she is absent
• Shall assist President and other Coordinators
• Shall maintain interpersonal communication
• Shall network with other organizations
• Shall relay messages and assist members
• Shall oversee all committees within the organization
• Shall provide members with academic resources available
• Shall coordinate board meetings with faculty advisors
Secretary:
• Shall record minutes of every meeting
• Shall communicate effectively with members
• Shall provide up-dates and follow-ups on important information
• Shall organize meeting times and dates
• Shall gather contact information of all members
• Shall network with other organizations
Treasurer:
• Shall assist in applying and finding grants
• Shall coordinate fundraisers
• Shall keep detail record of transactions
• Shall actively communicate with SNMA liaisons to raise money for both the national and regional conferences, and health care disparities initiative.
• Shall give update at every meeting
• Shall prepare an annual budget
• Shall attend all grant hearings and financial workshops
Article V- Committees
Section 1: Upon necessity, the board members will decide if a special committee shall be established.
Article VI- Meetings
Section 1: Board meetings will be held bi-weekly and general meetings shall be held at a minimum of once a month. Weekly updates will be communicated via email.
Section 2: A quorum shall be present in order to conduct official business of the club. A quorum shall consist of 50% of the voting membership plus one.
Section 3: Decisions of the organization shall be enacted by a majority vote of the voting membership plus one.
Article VII- Financial Matters
Section 1: No individual member of MAPS shall accept or render monetary gain.
Section 2 - In the case of dissolution, MAPS will distribute remaining funds to chosen charity voted on by members or to SNMA.
Article VIII- By-Laws
Section 1: A By-Law can be proposed by any voting member and voted for at the general meeting with the quorum present.
Article IX- Amendments
Section 1: An amendment to the constitution shall be presented to the board by any voting member in written format.
Section 2: The amendment must have a three-fourths vote within the board. The proposed revision, if approved by the board, will be ratified by three-fourths of the voting members.
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